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The Board of Directors is comprised of 18 members representing the diversity of the UConn community. Board members are elected by the members of the Alumni Association to a term of three years and may be re-elected to one additional term of three years per the Bylaws.
Nomination Process
- Candidates for the Board must be UConn alumni, as well as dues-paying members of the UConn Alumni Association at the time of their placement on the ballot.
- Alumni may be nominated for election by fellow alumni, university faculty or staff, or Alumni Association staff. Self-nominations are welcome.
- All candidates must submit a completed Nomination Application and a photograph suitable for use on the official ballot. Candidates have the option of submitting one or more letters of support from fellow alumni, faculty or staff. The Alumni Association must receive nomination application materials by 12 p.m. on Friday, Jan. 1, 2010.
- All completed nomination materials received prior to the deadline will be forwarded to the Nominating Committee for their consideration.
- A representative of the Nominating Committee may contact prospective candidates prior to making a final recommendation. Per the Association Bylaws, the Nominating Committee will forward between nine and twelve candidate names for review and approval by the current Board of Directors for placement on the ballot.
- All prospective candidates will be notified as to the final status of their nomination.
- Candidates who are not selected for the final ballot may re-submit their nomination at another time.
- Not all candidates submitting nominations will be placed on the final election ballot. Not all nominees placed on the final election ballot will be elected to the Board of Directors.
Election to the Board
- Six candidates on the ballot will be elected to the Board of Directors. The election will take place by a ballot included with the spring edition of MemberExtra, the Alumni Association’s newsletter.
- The name of each candidate will be listed on the ballot along with their photo and a brief biography. The Alumni Association may edit the biography as necessary to meet space requirements for the publication, but will always attempt to do so with the assistance of the candidate.
- Space for write-in candidates is provided on the ballot.
- Ballots will be mailed to all dues-paying members of the Alumni Association as of March 31, 2010. Candidates are not prohibited from “campaigning” for election, and may actively encourage alumni friends to join as members of the Alumni Association in order to vote.
- Candidates for election are permitted to encourage their alumni friends and classmates to join the Alumni Association as paid members prior to March 31, 2010 so that they may be eligible to vote.
- Ballots will begin to arrive in members’ homes during the week of April 5, 2010. All ballots must be received in the designated post office box no later than Friday, May 21, 2010. Ballots received after this date will not be counted. Ballots received via email, fax or other means will not be counted.
- All ballots will be checked to ensure the membership status of the voter.
- All candidates will be notified of the election results as soon as the results are confirmed.
- Candidates not elected to the Board of Directors may re-submit their nomination in a future election.
- Candidates elected to the Board of Directors will officially take their seats at the Annual Meeting of the Alumni Association. The Annual Meeting will take place on Saturday, June 5, 2010. All newly-elected Board members are expected to be in attendance at the Annual Meeting, and at the Board meeting that will follow.
Orientation/Annual Meeting/Board Meeting
- An orientation session will be scheduled for the new Board members.
- The Annual Meeting of the Alumni Association will be held on Saturday, June 5, 2010, during Alumni Weekend. The starting time for the Annual Meeting is 10 a.m.
- The first meeting with the newly elected Board members will take place from 2-4:30 p.m. on Saturday, June 5, 2010. Election of officers takes place at this meeting.
Election of Officers
- Officer positions to be elected include the President, First Vice President, Second Vice President, Third Vice President, Secretary, and Treasurer.
- The names of all those nominated for each office will be shared with all Board members prior to the first Board meeting.
- The election of officers will be conducted during the Board meeting on Saturday, June 5, 2010.
General Information
- The Board of Directors shall meet at least four (4) times per year. Some meetings will be combined with other Alumni Association events. All meeting dates will be determined and confirmed following the June meeting of the Board.
- Meetings are generally held at a variety of locations throughout Connecticut.
- Board members are also asked to be in attendance for two semi-annual meetings of the Alumni Council. Alumni Council meetings are generally held in the Spring and Fall.
- Board members will be asked to serve on at least one Alumni Association committee. Committee appointments are made by the President of the Alumni Association, and are based on the indicated preferences of each Board member. Board members may serve on more than one committee. Board members are not precluded from continuing their volunteer activities with their chapter, society, or affinity council.
- Board members are encouraged to attend Alumni Association activities throughout the year, including Homecoming, and the Alumni and Faculty Awards Gala.
- Although there is no substitute for meeting in person, Board members may participate through teleconferencing or videoconferencing a maximum of two meetings per year, or more at the discretion of the President.
- Board members may be asked to represent the Alumni Association at special university-related activities and events.
The Role of the Alumni Board
- Establish policies, bylaws & organizational priorities
- Identify leaders for chapters, affinity groups & the Board
- Promote membership and event attendance
- Support the University’s direction and the programs of the Association
- Seek a unified, well-balanced Board that is representative of all alumni
- Cultivate and solicit donors
- Support & assess the work of the chief executive and the Board itself
- Ensure effective strategic planning
- Oversee financial and capital resources, and operating budget
- Help advise staff on alumni programs
- Enhance the image of the Association and the University
- Maintain legal and financial integrity
The Role of the Alumni Staff
- Manage and execute alumni programs and services
- Identify sources of revenue and establish vendor partnerships
- Achieve annual and strategic goals
- Manage operating budget
- Communicate with alumni
- Engage alumni in the programs and life of the Association
- Carry out the policies and bylaws of the Association
- Develop and foster on-campus relationships
- Provide operational support for the Board and committees
- Create worthwhile opportunities for volunteers and seek new leaders
- Promote membership and event attendance
- Cultivate and solicit donors
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